I am used to having a PST file as a folder in Outlook for windows, I have rules that move unread mail to the PST folders so that mailbox never gets full. How do I create a similar archive system in Outlook for Mac 2016? So if you’re an Outlook for Mac user like me, this post might be helpful for you. If you wish to export Outlook for Mac 2010.olm file contents just as a backup, or you want to import the extracted PST file data to newer Outlook for Mac 2016; follow the quick step –.
. Exporting and Importing Data in Outlook on Macintosh You can export an email account's messages, attachments, folders, contacts, calendar and appointments, tasks, and notes in Outlook as an '.olm' file as a way to save everything if the account is being disabled, or you simply want to 'archive' or store the data on a computer's hard drive instead of in the account space on the mail server. The.olm file can then be imported to Outlook to view, and, if desired, move the information to different set of folders, including any that are part of another email account (as long as the account is set up in Outlook and has enough available space). If you are exporting and importing because you are leaving CUMC, also be sure to when it expires to avoid getting errors when Outlook tries to connect. Selecting Items to Export Outlook on Mac will either export everything - all account/folder headings in your Outlook list, including any existing On My Computer folders - or items flagged with a Category. If you are exporting to save an account that is being disabled (vs. Everything in your Outlook list), you will want to label the account items with a Category first:.
![Outlook For Mac 2016 Pst Outlook For Mac 2016 Pst](http://www.cumc.columbia.edu/it/howto/email/img/macexportcategory.jpg)
Click the Categorize button in the top middle toolbar, then:. Outlook 2011 - select Add New from the drop down menu that appears.
Outlook 2016 - select Edit Categories, then the + (plus) sign near the bottom center. Type in a unique name to describe the export, such as 'Archive CUMC'.
You will only want to use this for the mail, contacts etc. That you'd like to export, and can remove the category when no longer needed.
Mark the items you want to export with the category just created:. To export everything under an account/folder heading you will need to go in to each folder and select all items in it:. While in the folder click Edit from the top menu in Outlook, then Select All from the drop down menu (or command and a keys on your keyboard at the same time). Everything in the folder will be highlighted/selected. Click the Categorize button and the category name to apply to all of the items.
For a smaller range of messages you can press the control key on your keyboard while selecting two messages; everything between the two will be highlighted. To add non-adjacent messages you can press the command key while clicking. If there are contacts, tasks or other account items you want to include in the export, you will have to label these with the category as well. Categorized items will be marked with the color of the category label and are ready for export.
Exporting. Select File in the upper left of the Outlook, the Export from the drop down menu. Click the right arrow at the bottom of the window to continue. Select your desired option in the Delete After Exporting? Window, click the right arrow at the bottom, then move to step 3 below. Outlook 2016. If you, check the Items that are in the category option and use the drop down menu to select the category.
To export everything in Outlook (all account/folder headings in your Outlook list, including any existing On My Computer folders) you can choose Items of these types: and check which types of items (Mail, Calendar, Contacts etc.) to include. Click Continue when ready. Outlook will prompt to choose a location to save the export file; be sure to keep it in a location you will remember. You can also re-name the file using the Save As field.
Outlook will begin exporting. It may take a while if a lot of items were selected. An Export Complete message will appear, click Finish or Done to exit. The.olm (export) file will be in the location selected in step 4.
The messages, contacts, etc. In it can only be viewed again after importing into Outlook.
Importing Importing an.olm or.pst (Outlook on Windows) export file will store items as a sub-folder of the On My Computer heading in Outlook. With Outlook open, click File from the upper left menu, then Import.
An Import window will appear:. Outlook 2011. Leave Outlook Data File (.pst or.olm) selected and click the right arrow. Select Outlook for Mac Data File (.olm) to use data exported from a Macintosh, or Outlook for Windows Data File (.pst) to use data exported from a Windows computer. Click the right arrow to continue. Outlook 2016.
Select Outlook for Mac Data File (.olm) to use data exported from a Macintosh, or Outlook for Windows Data File (.pst) to use data exported from a Windows computer, then click Continue. The Outlook 2011 data on this computer option should only be used if you have not set up an account in Outlook 2016 yet, please refer to the if desired. If there are a lot of items it may take a little while, eventually an Import Complete message will appear.
Click Finish or Done to exit. The items will appear under the On My Computer folder list in the left.
Outlook for Office 365 for Mac Office for business Office 365 Small Business Outlook 2016 for Mac Office 2016 for Mac Outlook for Mac 2011 Outlook 2019 for Mac To help you transfer messages and other items from a Windows-based computer to a Mac, Outlook for Mac can import Outlook Data Files (.pst) that are created in Outlook for Windows. Transfer the.pst file from your Windows computer to your Mac. On the Outlook for Mac File menu, select Import. Choose Outlook for Windows archive file (.pst), and then choose Continue.
Locate the data file on your computer, and then choose Import. When the import process is complete, choose Finish. The imported items appear in the navigation pane under On My Computer.
To help you transfer messages and other items from a Windows-based computer to a Mac, Outlook for Mac can import Outlook Data Files (.pst) that are created in Outlook for Windows. Transfer the.pst file from your Windows computer to your Mac. On the Outlook for Mac File menu, select Import. Choose Outlook for Windows archive file (.pst), and then choose Continue. Locate the data file on your computer, and then choose Import. When the import process is complete, choose Finish.
The imported items appear in the navigation pane under On My Computer. Related information. Import a.pst file from Outlook for Windows To help you transfer messages and other items from a Windows-based computer to a Macintosh computer, Outlook for Mac can import Outlook Data Files (.pst) that are created in Outlook for Windows. Transfer the.pst file to your Macintosh computer.
On the Outlook for Mac File menu, click Import. Click Outlook Data File, and then click the right arrow. Select Outlook for Windows Data File, and then click the right arrow. Locate the data file on your computer, and then click Import. When the import process is complete, click Done.
The imported items appear in the navigation pane under On My Computer. Note: Outlook for Mac can only import Unicode-based.pst files which are the standard format for Personal Folders files for Outlook (for Windows) 2003 and later versions. ANSI-formatted.pst files, also known as Outlook 97-2002 Personal Folders Files, were the standard personal folder format for saving data in Outlook for Windows in versions 97-2002. This file format can't be imported into Outlook for Mac. If you have the older version of ANSI-formatted.pst file, there is no automated procedure to convert that file to the newer file format.
However, you can create a new Outlook Data File (.pst) in Microsoft Outlook for Windows 2003 or later, and then import items from the older file into the new file. You can then import the new.pst file into Outlook for Mac. For more information about how to create.pst files and importing items, see Help for your version of Outlook for Windows. Open an Outlook Data File (.pst or.olm) You can import an Outlook for Windows Data File (.pst) or an Outlook for Mac Data File (.olm). These data files can contain large amounts of data of multiple item types.
Outlook Data Files are frequently used as an archive or to transfer data between computers. On the Outlook for Mac File menu, click Import. Click Outlook Data File, and then click the right arrow. Select a data file type, and then click the right arrow.
Locate the data file on your computer, and then click Import. When the import process is complete, click Done. The imported items appear in the navigation pane under On My Computer. Note: Outlook for Mac can only import Unicode-based.pst files which are the standard format for Personal Folders files for Outlook (for Windows) 2003 and later versions. ANSI-formatted.pst files, also known as Outlook 97-2002 Personal Folders Files, were the standard personal folder format for saving data in Outlook for Windows in versions 97-2002.
This file format can't be imported into Outlook for Mac. If you have the older version of ANSI-formatted.pst file, there is no automated procedure to convert that file to the newer file format. However, you can create a new Outlook Data File (.pst) in Microsoft Outlook for Windows 2003 or later, and then import items from the older file into the new file. You can then import the new.pst file into Outlook for Mac. For more information about how to create.pst files and importing items, see Help for your version of Outlook for Windows. Open Entourage items from an archive or an earlier version You can import items such as e-mail messages, contacts, and events from Entourage 2004, Entourage 2008, or Entourage 2008, Web Services Edition. You can also import from an Entourage archive, which has an.rge extension.
On the Outlook for Mac File menu, click Import. Click Entourage information from an archive or earlier version, click the right arrow, and then follow the instructions. Notes:. If you used a Microsoft Exchange account with Entourage, all items in the Exchange account are downloaded from the Exchange server after the import process is complete. Any rules or schedules related to the Exchange account will need to be reconfigured in Outlook. If you import items from Entourage 2004 or Entourage 2008, category information for items in an Exchange account aren't imported to Outlook. However, with Entourage 2008, Web Services Edition, category information will be downloaded from the Exchange server.
Outlook doesn't include Project Center. If you used the Project Center in Entourage and then import your Entourage information into Outlook, Project Center associations are converted to categories. For example, if you added items to a project that was titled 'Research Paper' in Entourage, these items are assigned a category that is called 'Research Paper' in Outlook. Custom views, search settings, and event travel time information from Entourage aren't imported into Outlook. Outlook events don't include any travel time information. Move an item from an archive folder to another folder in Outlook. Select the item that you want to move.
On the Home tab, click Move, and then click Choose Folder. In the search box, enter the name of the folder that you want to move the item to, and click Move.