I've run into major problems reading PST files in Outlook 2011 for Mac, although they weren't related to the size of the PST. Outlook for Mac mangled some of the header information (sender name, etc), screwed up the formatting, and made it impossible to export the emails - they wouldn't upload to an IMAP or Exchange server properly. This was reproduced with several different PSTs from two different versions of Outlook for Windows. Use a committe OST recoverysolution to export data from corrupted or orphaned OST file into Outlook PST file format. Application provides quick and accurate recovery process to repair corruptions and move entire data from offline OST to PST format.
In the corporate world, the most popular email/calendar/contacts system is Exchange Server. Every user has a Mailbox which is stored on the server.
The Mailbox stores the user’s email, calendar and contacts and each Mailbox has a maximum size which is set by the Server Administrators. Users access their Mailbox using a desktop client, the most popular of which is Microsoft Outlook. Many companies implement an archiving system where mails are automatically moved out of the Mailbox and into an archive when they reach a certain age (for example 30 days old). However, without a system like this, when a user’s Mailbox becomes full, they have to delete mails in order to continue to receive and send.
This presents a problem for those people who like to keep all emails (and for those who work in certain regulated industries where you are forced to keep all emails). This is where PST files (also known as a Personal Folders) come in handy. A PST file is accessed via Outlook but is not part of a user’s Mailbox.
It usually lives on a user’s local drive and can store email, calendar appointments and contacts. PST files give users extra storage so when they fill up their Mailbox, they create a PST from within Outlook, or open an existing PST file and drag and drop emails from their Mailbox to the PST. For home users and users in companies that use Outlook but don’t have Exchange Server, PST files are the only option for storing mail, calendar and contacts.
So why does this concern Mac users? Well, lets look at it from a personal point of view When I first switched to a Mac, I had lots of PST’s on my Windows PC. I had implemented a system of creating one PST per month in order to ensure that the size of the PST’s remained reasonable. Although Microsoft allow a PST to be up to 2GB in size, it’s recommended that the size of a PST remains under 500MB to reduce the risk of corruption.
At the start of each month I’d create a new PST file and that is where the mail would be stored. In order to be able to read the old emails on my Mac, I used O2M, a Windows program from to export my PST’s into a format that Apple Mail, iCal and Address Book can read.
I reviewed this way back in. The files produced by O2M were imported into Apple Mail and the PST’s were then left on an archive drive, unlikely to be needed again. Actually, that’s not quite true – due to the sheer number of PST’s, I only converted the most recent ones so I still have many PST’s that can only be opened by Outlook. Where I work, I have a PST that contains personal emails that have been sent to my work email address and work-related emails that I’d like to keep – just stuff like thank you emails and nice feedback emails. I know that I could convert these to PDF’s but that’s one of those things you never quite get round to doing.
If and when I ever leave my current employer, I’d like to be able to copy the PST onto a pen drive or into DropBox and open it at home on my Mac. To be fair, I’m unlikely to want to refer to the emails in these PST’s on a regular basis, but I can tell you that there have been several times in the past few years when I have needed to do just that and it’s been a case of firing up a virtual machine, copying the PST file across to it and opening it up.
Although I have Office for Mac, I have the version that excludes Outlook and in any case, from the research that I have done on the subject, Outlook 2011 handles PST files poorly, either not able to import at all, or at best, importing “snippets” of content. But what if you don’t have Windows (either on a physical PC or a virtual machine)? Read on PST Bridge PST Bridge is two applications in one – a converter and a viewer. If you need to continue to use Outlook but want to be able to access your PST’s from your Mac, use the PST Bridge Viewer which reads the PST file directly, meaning that you don’t have to constantly import and export as the content of the PST changes. To view the contents of a PST, run PST Bridge, select File Open and choose the PST file. The interface is similar to Outlook.
There is a Folders Panel on the left hand side which displays all the folders from the PST including Calendar, Contacts, Notes and Tasks as well as all the folders that contain emails. When you click on a folder, the contents are displayed in a list in the main part of the app.
For email, there’s even a Preview Pane below the list. You can print an email and even reply to and forward emails from within PST Bridge.
Simply click the appropriate button on the toolbar and it fires up Apple Mail. If you want to migrate your PST content, use the PST Bridge Exporter.
Emails are exported to.mbox files which can then be imported into Apple Mail, PostBox or any other mail client. Contacts are exported as.vcard files which can be imported into Address Book and appointments are imported directly into iCal. PST Bridge is a free app but to be of any use you really need to splash the cash via the in-app purchases. The free version will only allow you to view and export the first 10 items per folder.
The full version of the Viewer costs £13.49 whilst the full version of the Exporter costs £7.99 PST Bridge can be downloaded from the. A totally-unlocked version is also available from the for £19.90 PST Converter Pro PST Converter Pro converts the contents of PST files to a wide range of common formats including mbox, vCard, iCal, Apple Mail archive, Microsoft Entourage Archive and.eml. The app costs £13.49 from the. Mail Monkey Mail Monkey converts the email in a PST file to the emlx format used by Apple Mail and other Mac mail clients, such as PostBox. The app, which costs £0.69 (introductory price) is available from the.
Stellar PST to MBOX Converter Stellar PST to MBOX Converter will convert PST files to Apple Mail MBOX file. With this tool at hand, migrating all your mails from a Windows system to a Mac machine becomes hassle free. The software converts the PST file and saves it as an MBOX file keeping the original file name intact. In addition, the tool also provides a detailed instructional guide about the steps to import the MBOX file to the Apple Mail account. The app, which costs $29.99, is available from the. Mike, I love your writing style and the way you explain difficult processes into simple jargon.
It makes these issues much easier to understand. Now based on this point, I would love to engage you in regards to my current pst file problems.
I have recently transitioned from PC to MAC and i have some extremely large pst files which hold very important info which I would like to organize, compress and optimize in my new MAC platform so I can archive relevant info, delete unimportant info and organize the info I want to keep but in much smaller pst’s and properly organized by date and category. I know I should have done these things while still in the PC platform, but I did not.
So now I have no more PC and I am forced to work only in a MAC platform. I need help please I currently have Office for MAC 2011 and as you already know I cannot open pst’s in outlook 2011 for MAC, only import, which is a bad option due to the fact that my pst’s are huge and the import could cause me to lose data. Please let me know where I should start???? Thanks, Hector Cruz P.S. Feel free to simply email me if you want to take the discussion off this blog?
. Exporting and Importing Data in Outlook on Macintosh You can export an email account's messages, attachments, folders, contacts, calendar and appointments, tasks, and notes in Outlook as an '.olm' file as a way to save everything if the account is being disabled, or you simply want to 'archive' or store the data on a computer's hard drive instead of in the account space on the mail server.
The.olm file can then be imported to Outlook to view, and, if desired, move the information to different set of folders, including any that are part of another email account (as long as the account is set up in Outlook and has enough available space). If you are exporting and importing because you are leaving CUMC, also be sure to when it expires to avoid getting errors when Outlook tries to connect.
Selecting Items to Export Outlook on Mac will either export everything - all account/folder headings in your Outlook list, including any existing On My Computer folders - or items flagged with a Category. If you are exporting to save an account that is being disabled (vs. Everything in your Outlook list), you will want to label the account items with a Category first:. Click the Categorize button in the top middle toolbar, then:. Outlook 2011 - select Add New from the drop down menu that appears. Outlook 2016 - select Edit Categories, then the + (plus) sign near the bottom center. Type in a unique name to describe the export, such as 'Archive CUMC'.
You will only want to use this for the mail, contacts etc. That you'd like to export, and can remove the category when no longer needed. Mark the items you want to export with the category just created:. To export everything under an account/folder heading you will need to go in to each folder and select all items in it:. While in the folder click Edit from the top menu in Outlook, then Select All from the drop down menu (or command and a keys on your keyboard at the same time). Everything in the folder will be highlighted/selected.
Click the Categorize button and the category name to apply to all of the items. For a smaller range of messages you can press the control key on your keyboard while selecting two messages; everything between the two will be highlighted. To add non-adjacent messages you can press the command key while clicking. If there are contacts, tasks or other account items you want to include in the export, you will have to label these with the category as well. Categorized items will be marked with the color of the category label and are ready for export. Exporting.
Select File in the upper left of the Outlook, the Export from the drop down menu. Click the right arrow at the bottom of the window to continue. Select your desired option in the Delete After Exporting? Window, click the right arrow at the bottom, then move to step 3 below. Outlook 2016. If you, check the Items that are in the category option and use the drop down menu to select the category. To export everything in Outlook (all account/folder headings in your Outlook list, including any existing On My Computer folders) you can choose Items of these types: and check which types of items (Mail, Calendar, Contacts etc.) to include.
Click Continue when ready. Outlook will prompt to choose a location to save the export file; be sure to keep it in a location you will remember. You can also re-name the file using the Save As field. Outlook will begin exporting. It may take a while if a lot of items were selected. An Export Complete message will appear, click Finish or Done to exit. The.olm (export) file will be in the location selected in step 4.
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The messages, contacts, etc. In it can only be viewed again after importing into Outlook. Importing Importing an.olm or.pst (Outlook on Windows) export file will store items as a sub-folder of the On My Computer heading in Outlook. With Outlook open, click File from the upper left menu, then Import.
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An Import window will appear:. Outlook 2011. Leave Outlook Data File (.pst or.olm) selected and click the right arrow.
Select Outlook for Mac Data File (.olm) to use data exported from a Macintosh, or Outlook for Windows Data File (.pst) to use data exported from a Windows computer. Click the right arrow to continue. Outlook 2016.
Select Outlook for Mac Data File (.olm) to use data exported from a Macintosh, or Outlook for Windows Data File (.pst) to use data exported from a Windows computer, then click Continue. The Outlook 2011 data on this computer option should only be used if you have not set up an account in Outlook 2016 yet, please refer to the if desired. If there are a lot of items it may take a little while, eventually an Import Complete message will appear. Click Finish or Done to exit. The items will appear under the On My Computer folder list in the left.